Time Limits

Assistant and Reasearch Assistant Professors are appointed for an initial 3-year term. They are reviewed in the spring of year two for reappointment for a second, 3-year term, and promotion must occur by end of year six. This is called a mandatory promotion. An example Assistant Professor appointment timeline would be as follows:

  • Year 1: July 1, 2015-June 30, 2016*
  • Year 2: July 1, 2016-June 30, 2017 (Reviewed for Reappointment)
  • Year 3: July 1, 2017-June 30, 2018
  • Year 4: July 1, 2018-June 30, 2019 (Begin second term,** last opportunity to switch tracks/pathways)
  • Year 5: July 1, 2019-June 30, 2020
  • Year 6: July 1, 2020-June 30, 2021 (Reviewed for promotion, effective July 1, 2021) 

* Appointments to Assistant Professor that begin from July 1-December 31 count that year as the first in title. Appointments after January 1st count the following year as the first year in title (i.e. appointed February 1, 2015, June 30, 2016 would be the end of the first year in title).

** The length of the second term of the Assistant Professor appointment is affected by FTE. To review the FTE impact on the second term lengths, see the Promotion to Associate Professor slides.

Postponement Plan

A faculty member with an upcoming mandatory promotion may request that the mandatory decision be postponed for one year. Postponement requests must include a detailed postponement plan (contact Rhea Quimson for examples: quimsonr@medicine.washington.edu), as well as a full postponement package (detailed below). The postponement plan should be developed by the faculty member and the Division Head. It should be achievable and likely to result in a favorable promotion review in the next year. 

Postponement Package

The primary documents in a basic postponement packet include:

  • Letter of support from division head clearly outlining the reasons why an additional 12 months is needed, and including the postponement plan
  • Letter of concurrence from service chief, if applicable
  • Letter of concurrence from joint/adjunct departments, if applicable
  • Three letters from external reviewers*
  • CV and Self-Assessment
  • Individual development plan (IDP) (Contact Rhea Quimson for a copy: quimsonr@medicine.washington.edu)
  • Teaching portfolio, if applicable (Clinician/Teacher Template and Physician/Scientist Template)
  • Two representative reprints of significant scholarly contributions.

*Note: The reference letters are gathered by the division and are confidential

Should you be considering postponement as an option before mandatory promotion, please contact Rhea Quimson (quimsonr@medicine.washington.eduas soon as possible to begin the process.