You are responsible for your promotion: you will need to collect materials and write content (e.g. self assessment and teaching philosophy) that becomes part of the comprehensive promotion packet. As you begin preparing, or considering preparing for promotion, please set-up a meeting with Rhea Quimson (firstname.lastname@example.org), Academic Affairs & HR Manager, and Dr. Susan Stern, Department Chair, to begin the process.
Eligibility for Promotion
Assistant Professor to Associate Professor
Assistant Professors who will have been in rank 3 years or more on July 1* of the academic year following the spring review are eligible for consideration for promotion to Associate Professor. Example: Spring review 2015 for Assistant Professors who will be 3 years or more in rank effective July 1, 2016. Those who will have been in rank 3, 4 and/or 5 years will be considered for non-mandatory promotion; those who will have been in rank 6 years or longer will be considered for mandatory promotion.
*For appointments starting July 1-January 1, the promotion clock moves back to July 1.
For appointments starting January 2-June 30, the promotion clock moves forward to the next July 1.
Associate Professor to Professor
Associate Professors who will have been in rank 4 years or more on July 1 of the academic year following the spring review are eligible for consideration for promotion to full Professor. Example: Spring review 2015 for Associate Professors who will be 4 years or more in rank effective July 1, 2016.
In addition to meeting the criteria for promotion to the next rank and understanding the review process, it is important for you to understand the documentation required so that you will have gathered these materials by the time the packet is submitted. It is recommended that you review the packet checklist at the time of appointment and again periodically over the years, as requirements do change.
Please work with Rhea Quimson (email@example.com) to coordinate the preparation of your promotion packet, to gather the necessary materials and documents from you, from other faculty members, and from external reviewers.
There are two main components that make up a promotion packet:
- Basic promotion packet: Review the necessary documentation below.
- Teaching portfolio (Clinician/Teacher Template and Physician/Scientist Template): Review the Department of Medicine Teaching Portfolio considerations here.
The primary documents in a basic promotion packet include:
- Letter of support from division head
- Letter of concurrence from service chief
- Letter of concurrence from joint/adjunct departments, if applicable
- Internal letters of support (minimum of four)
- External review letters (minimum of three)
- CV and self-assessment (Contact Rhea Quimson (firstname.lastname@example.org) for examples)
- Individual development plan (IDP), if applicable (contact Rhea Quimson (email@example.com) for a copy)
- Reprints of your five most significant scholarly contributions
*Note: The reference letters are gathered by the Division and are confidential
Additionally, you may review the general Promotion FAQ here.