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Absences

Please familiarize yourself with the UW School of Medicine Clerkship Absentee Policy. There are specific policies for both anticipated healthcare absences and anticipated personal or academic absences. 

You must complete all your shifts during the month to pass. If you do experience a scheduling conflict, you will need to make up any missed shifts. See below for the procedure and who to contact if this situation arises.

Student health related information

The UWSOM supports students’ access to healthcare and strongly encourages them to obtain and maintain health insurance while enrolled at the UWSOM. The consolidated content on the links below has been created by collaboration between students and the UWSOM student affairs to ease of referencing for student related health information. All three sources will be updated centrally by student affairs and the Student Committee on Healthcare Access (SCoHA). If you have questions regarding the content, please reach out to adminsa@uw.edu.

Student Health Insurance

Healthcare Access for Medical Students

SOM-Telehealth Program for Medical Students

Time off

If you need to request time off for anticipated personal or academic absences during the clerkship, you must contact the clerkship director or administrator at least six weeks prior to the beginning of the clerkship, before making travel arrangements, as it is not always possible to grant these requests. Schedule requests must state the date and timeframe. You are required to make up any missed days during the rotation and/or on the last weekend.

Unanticipated Illness

All sick days must be rescheduled in order to pass the clerkship.
If you are sick and unable to work a scheduled shift please do the following:

HMC

Email both the Clerkship Director, Dr. Niels Beck, and Megan Mast.
You must also call the zone attending for the shift you will miss.

  • Medicine/Gold: 206.744.7836 
  • Medicine/Purple: 206.744.7870
  • Trauma: 206.744.7228
  • If there is no answer, please call 206.744.4074

UWMC

Email both the Clerkship Director, Dr. Niels Beck, and Megan Mast.

You must also call the attending phone: 206.598.0105

WWAMI

Please contact your site administrator for details.

Policies

Bloodborne Pathogen Exposure Protocol

Please see this webpage for instructions on how to proceed in the event of any blood/body fluid exposure.

UW Religious Accommodations Policy

Washington state law requires that UW develop a policy for accommodation of student absences or significant hardship due to reasons of faith or conscience, or for organized religious activities. The UW’s policy, including more information about how to request an accommodation, is available at Religious Accommodations Policy  

In order to plan accommodations that will avoid possible delays in course/clerkship end dates, UW SOM recommends students complete the  Religious Accommodation Request Form in advance of the start date of their course or clerkship.

UWSOM Policy for Medical Student Use of Electronic Health Records

Please see the UW School of Medicine Policy on EHR in Clerkships.

Student Hours Policy

Students cannot work more than 80 hours per week, average over a four-week period. Please see the UW School of Medicine Student Hours Policy.

Clinical Phase Incomplete Grade Policy

Please see the UW School of Medicine Clinical Phase Incomplete Grade Policy.